Manually processing email orders takes up valuable time and still leaves room for mistakes. With AI‑powered automation, you can automatically capture email orders and feed them directly into your ERP system. Let your team focus on high-value tasks, and AI handle repetitive order processing. This reduces manual work, increases accuracy, and frees up time. This is done without changing how your ERP works. Whether orders arrive in emails, attached PDFs, or scanned documents, the system extracts key information and transfers it into your ERP in the correct format.
Automate Manual Email Orders to ERP System
Still manually extracting order data from emails, PDFs, faxes, or images? At 2Hats Logic, we automate email order processing with AI and sync accurate order data directly into your ERP system. Reduce errors by up to 99% and save up to 80% of processing time. AI automatically reads, validates, and syncs email-based orders into your ERP system. Start with a free consultation to see how it fits into your workflow.
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What You Get With Automated Order Capture
The Process: AI-Powered Email Order Automation
Email orders often arrive in messy formats, such as PDFs, Excel files, faxes, or handwritten notes. Manual processing creates bottlenecks, errors, and wasted time. Our solution uses AI and OCR technologies to enable automatic order entry, ensuring every order moves into your ERP system.
Emails Are Monitored
AI continuously monitors your inbox and recognizes new orders automatically, whether PDF, Excel, fax scan, or photo.
Data Is Extracted & Validated
Using OCR and AI-based processing, the system reads customer details, article numbers, quantities, and prices, validating them against your ERP master data. It checks customer existence, article availability, and price accuracy, flagging any discrepancies for review.
Orders Are Automatically Transferred to Your ERP
Validated orders are sent directly to Xentral, SAP, or your custom ERP system.
Integrates With Leading ERP Systems
Our solution connects with the major ERP platforms used by B2B businesses.
See how this works with your ERP system
Upgrade Your Order Workflow with AI Automation
Reduce manual effort
Automate repetitive order processing tasks.
Increase team productivity
Free up staff for higher-value work.
Save time and minimize errors
Orders are processed faster and more accurately.
Get smooth ERP integrations
Works easily with your existing systems.
Handle any order format
PDFs, Excel files, faxes, or scanned documents are captured automatically.
FAQs
Can you automate order entry from emails and PDFs?
Yes, our solution automates order entry from emails, PDFs, Excel files, scanned documents, and even fax orders. Using AI-based order processing and OCR, the system extracts order data and transfers it directly to your ERP system.
How does email-to-ERP order automation work?
Incoming email orders are automatically detected, read using OCR and AI, validated against your ERP data, and then transferred as confirmed orders into your ERP system.
Does email to ERP process automation reduce manual order entry and errors?
Yes, by automating order entry, you can reduce manual order processing and significantly lower error rates caused by manual data entry.
Is this suitable for B2B, wholesale, or e-commerce businesses?
Yes, the solution is designed for B2B order automation, wholesale order processing, and e-commerce businesses that receive customer orders via email and documents.
Do we need to change our existing ERP processes for automation?
No, the solution integrates with your existing ERP workflows. Orders are automatically transferred without changing how your ERP system works.
Is this a software product or a custom solution?
It is a custom AI-based order automation solution tailored to your business processes, order formats, and ERP system.
